Index View presents search results as an alphabetized index of unique values for one of these fields:
Whereas Table View shows multiple fields of data for every search result, Index View shows only the unique values for a single field.You choose Index View from either the Subject Search or Advanced Search pages.
When using Index View from the Advanced Search page you can pick the field that displays in the index by choosing one of the following:
A Different Perspective
Index View gives you a different perspective than Table View. To understand what this means, consider a search to identify all photographers in the Archive. To do this, you must first find all the photographs and then see who created them. You can find all photographs by going to the Advanced Search page and searching for items where the Type field contains “photograph” as shown below.
If you use Table View, you’ll get thousands of results, but you would have to look at each one to read the photographer’s name. However, if you switch to Index View and choose Creator as the Index Field (as shown at right), the index will display only a few hundred entries, one for each unique photographer. Though Table View provides more information about each result, Index View lets you see all the photographers at a glance.
You can apply this same technique to find where photographs were taken or what they are pictures of. Just change the Index Field to Location or Subject.
Good to Know
- Index View returns all results on a single page whereas Table View breaks large numbers of results into separate pages.
- By default, Index View entries display in two columns, but you can switch to a single column by clicking the green “Show One Column” button.
- Index View shows a.k.a. (also known as) names as separate entries. For example, a boat may have had three names over the course of time and so the item for that boat could have three separate Title fields. In Table View, all three titles appears together as part of the item’s row. In Index View, each unique Title appears as a separate entry.
- When an Index View entry corresponds to more than one item, the number of items appears in parentheses. Clicking an entry corresponding to a single item takes you directly to that item. Clicking an entry with more than one item displays the corresponding items in Table View.
- Occasionally Index View will show a number in parenthesis that is a little less or greater than the actual number of items associated with that index. This is most likely to occur when indexing by title where some of the results contain multiple a.k.a (also known as) title names. Multiple titles can throw off the count a little.
- If you compare the same search results in Table View to Index View, the Index View will usually have fewer entries than the Table View has rows. That’s because Table View displays one row for every item that matches the search criteria whereas Index View displays only unique entries for the Index View’s field. Because some entries correspond to many items, there will be fewer Index View entries than Table View rows.