The Digital Archive is a web application built from a combination of free open-source software, free commercial software, and custom software developed for the Southwest Harbor Public Library (SWHPL). The software implements the Archive Relational Model. The purpose of this page is to share our work with other organizations who may be interested in creating a Digital Archive of their own.
The primary components of the Digital Archive are:
- Omeka theme
- Omeka plugins
The sections that follow describe the components listed above. If you have technology related questions, feel free to contact Library Trustee George Soules by sending email to firstname.lastname@example.org. For questions about Digital Archive content, please contact curator Charlotte R. Morrill via the Contact page.
Omeka (pronounced oh-may-ka) is a Swahili word meaning to display or lay out wares; to speak out; to spread out; to unpack. Omeka is a free, flexible, and open-source web-publishing platform for the display of library, museum, archives, and scholarly collections and exhibitions. Omeka was designed with non-IT specialists in mind, allowing users to focus on content and interpretation rather than programming. To learn more, visit omeka.org.
Omeka is quick to install and easy to get started with. It stores your data in MySQL which is an open-source relational database management system. The Digital Archive uses MariaDB which is a community-developed fork of MySQL intended to remain free under the GNU GPL free software license since MySQL was acquired by Oracle Corporation.
Note that Omeka uses the term “item” to refer to a record or entry in its database. Each item represents one entity such as a person, a place, or a thing. An item contains information called metadata that describes the entity. An item and can also have an attachment, like a photograph or a PDF file, to supplement the metadata.
Strengths and Weaknesses
Omeka is powerful, easy to use, and free; however, it’s core feature set is too basic to adequately present items in the Archive which are highly relational in nature. Interestingly, popular software solutions, including Omeka, which are commonly used by museums and historical societies, provide few features for establishing and presenting the relationships among items in the database. Consequently, they can’t offer enticing features to help users easily see and discover related items. Furthermore, their presentation of search results tends to be minimal.
Fortunately, Omeka can be extended in two powerful ways. First, because it is open-source, a programmer can change the software to suit the needs of his or her organization. Second, and a better approach than changing the Omeka software itself, is that programmers can create what are known as “plugins” to extend the capabilities of Omeka. In contrast, proprietary “closed-source” software cannot be modified or extended by those who purchase it.
Before moving on to the discussion of Omeka themes and plugins, note that the Digital Archive uses what is now known as Omeka Classic, a term coined by Omeka to distinguish the original Omeka software from a new product called Omeka S which is under development and available as beta software. Omeka S addresses some of the shortcomings of Omeka Classic, but still does not provide the capabilities needed for the Digital Archive. We will continue to monitor progress of Omeka S development to see if it becomes a better base platform for the Digital Archive.
A theme allows you to customize the look and feel of the public-facing interface of an Omeka website. Like plugins, themes allow an organization to both extend Omeka’s functionality and control the appearance of the website. Omeka comes with a number of themes that you can use as-is or modify.
SWHPL developed its own theme for the Digital Archive to provide:
- Layout, styling, and graphics for public facing pages including Exhibit Builder pages
- Support for the Lightbox feature (using the SWHPL plugin)
- Support for the Zoomable images feature (using the SWHPL plugin)
- Custom 404 error page
A plugin is a software component that adds features to an existing computer program. Omeka’s rich support for plugins allows a programmer to extend or change Omeka’s features without editing the core Omeka source code. By using plugins, an organization can upgrade to future releases of Omeka Classic without having to reincorporate its custom logic into core source code.
Following is a summary of the plugins that SWHPL developed for the Digital Archive. Other plugins used by the Digital Archive are listed later on this page.
The AvantCommon plugin provides common support required by the AvantElements, AvantRelationships, and AvantSearch plugins. It provides no standalone features, but must be installed to use any of the plugins that require it.
You can download AvantCommon at GitHub for use in your own project.
The AvantElements plugin adds data entry and validation features to the Omeka admin interface. These features help ensure data integrity and make data entry easier for archivists. The plugin provides the following:
- Auto creation of Identifier value when adding a new item.
- Identifier validation to ensure that the Identifier is unique.
- Bolder error messages.
- Clone item feature.
- Data validation for specific elements.
- Detection of carriage returns, leading/trailing spaces, and en/em dashes where prohibited.
- Date format validation.
- Control of element display order and mixing of Dublin Core and non Dublin Core elements.
- Control of field widths.
- Auto creation of links to other items having the same element value as the displayed item.
- Option to hide the HTML checkbox on any element.
- Option to hide the Add Input button on any element.
- Option to make an element required.
- Suggestion feature for Creator and Publisher fields.
- Automatic update of Creator and Publisher fields when a corresponding Title field is modified.
The AvantElements plugin is currently specific to SWHPL and not yet available on GitHub.
Adds functionality for creating and visually displaying real-word relationships. To learn about the features this plugin provides for both end users and archivists, see the Digital Archive documentation for Relationships.
You can download AvantRelationships at GitHub for use in your own project.
Provides extended search results capabilities for the public interface. To see what features this plugin provides, see Digital Archive documentation for Searching the Digital Archive.
The AvantSearch plugin is currently specific to SWHPL and not yet available on GitHub.
The SWHPL plugin provides the following:
- Customizations to the Omeka admin interface
- Researcher access to non-public items using the public interface
- Lightbox feature (using Magnific Popup)
- Zoomable images (using OpenSeadragon)
- Integration with AvantSearch
- Down-for-maintenance feature
The Lightbox feature displays a small green magnifying glass icon above item thumbnails. Clicking the icon lets you view large versions of every image on the page.
The SWHPL plugin is currently specific to SWHPL and not yet available on GitHub.
The Digital Archive is actually two websites. One is Omeka and the other is WordPress, a free and open-source content management system.
The page you are reading right now, and other informational pages like it, come from WordPress. Actual data like photographs, maps, and documents, comes from Omeka. You can tell which is which by looking at the URL for any page. The Omeka page URLs always begin with swhplibrary.net/digitalarchive. The WordPress page URLs begin with swhplibrary.net/ followed by the name of the main menu item e.g. swhplibrary.net/home. Here’s another easy way to tell the difference: only the WordPress pages have a search box in the footer. It’s used to search WordPress page content whereas the search box in the header is used to search the Archive.
Using two separate websites best leverages the strengths of the Omeka and WordPress technologies. While Omeka excels at presenting content from a database, it has minimal featrures for creating rich and attractive web pages. Conversely, WordPress has powerful web page creation features, but does not provide database capabilities. By using both technologies, Digital Archive users experience the best possible presentation of information and data, and Digital Archive administrators are able to maintain the web pages and the database using the most appropriate tools for the job.
The above notwithstanding, if you are just creating your own Digital Archive and want to focus your efforts on getting your database online, you can get by with Omeka alone. It’s Simple Pages plugin allows you to create basic web pages for your Omeka website without using another technology like WordPress.
SWHPL uses a Windows desktop program called Zoomify to create the tiles for zoomable images. Running the program is a manual step that an archivist must take to create the tiles for an image in the Archive. Once created, the archivist uploads the tiles to the Digital Archive server. When a user views an item, the SWHPL plugin automatically detects if tiles exist for it, and if so, invokes OpenSeadragon to display them.
Software Components Used By the Digital Archive
The Digital Archive utilizes the following software components (listed by category in alphabetical order). Most are freely available to any organization that wants to use or modify them.*
- Omeka plugins
- Archive Repertory by Daniel Berthereau, modified by George Soules
- AvantCommon by George Soules
- AvantElements by George Soules
- AvantRelationships by George Soules
- AvantSearch by George Soules
- Bulk Metadata Editor by UC Santa Cruz University Library, Daniel Berthereau
- Exhibit Builder by Roy Rosenzweig Center for History and New Media
- Geolocation by Roy Rosenzweig Center for History and New Media
- Hide Elements by John Flatness
- OAI-PMH Repository by John Flatness, modified by George Soules
- Simple Vocab by Roy Rosenzweig Center for History and New Media
- SWHPL by George Soules
- Omeka theme
- SWHPL theme for Omeka by George Soules
*The AvantElements, AvantSearch, and SWHPL plugins, and the SWHPL theme, are currently specific to the Southwest Harbor Public Library and require further development to make them generic enough to be useful to other organizations. If you would like to help fund this work, please contact us!
The Digital Archive website and database reside at Reclaim Hosting, providers of web hosting to educators and institutions.
The Digital Archive was designed and developed for the Southwest Harbor Public Library by George Soules and Janice Kenyon. Technology funding was provided by the John S. and James L. Knight Foundation with in-kind software engineering services provided by AvantLogic Corporation.